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Ten Steps to Technical Writing Research first Always take notes Write it Rewrite it Add graphics Add lists Write it again Proofread it Write until it is right Repeat process, as necessary Research First The first step in any writing process is to conduct research. Writers must know and understand the subject they are going to write about before embarking on the task of writing. This is why teachers teach us about a subject before requiring us to write a book report. We need to learn about something before we can teach it or explain it to someone else. Research is required. Know your subject and know your audience. It is important to understand the subject you are going to write about and equally important to know the audience you are writing for. While conducting research, take notes and, then, later when writing, you will be better able to share your knowledge with others. Always Take Notes While conducting research it is always helpful to take notes. The notes we write or scribble become the basis for an article, book or technical manuscript. Take notes whether your research is obtained from a book or from a personal interviewed. Notes are later used to help maintain accuracy and cite sources. In addition, note-taking allows you to: Refresh your memory Refer to while writing Help determine how to organize the material into an outline or rough draft Verify facts after writing the rough draft Review for new information that may need updated or revised Notes do not have to be taken or written in complete sentences either. Notes are simply reminders that are written down to help with memory recall allowing the writer to think while writing. Grammar and punctuation do not need to be perfect when taking notes. Wait to edit until after completing the first draft. Write It The process of writing always begins with the first draft. It cannot be called a draft until something is written. 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The four types of drafts are: Rough draft (words on paper) Content draft (add content, refine outline) Peer draft (prepare for technical review by peers to verify accuracy of content) Edit draft (revise content, prepare for editorial review and publication) Rewrite It Rewriting does not imply starting over by reworking all of your work. Rewriting implies revising one's work. After reading what you wrote, revise it, correct inaccuracies, read for clarity and purpose. Read what you wrote several times to ensure that you communicated the information in the best format and context for your audience. Remember the draft is a draft until you determine that you wrote what is needed to be written in order to communicate the information to the best of your ability. Rewriting is writing. Rewriting is refining the format, the content, the words or the text that makes something understandable by someone else. Communication is not easy, whether in person or on paper. 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